Senior Fund Administrator
- Luxembourg
- CDI
- Temps-plein
- Competitive salary
- We are globally hybrid
- Flexible working hours
- Private Pension Plan
- Private medical insurance
- Annual Salary Review
- Luncheon Vouchers
- To liaise and communicate accurately, clearly and on a timely basis with clients and other professional advisers as required in order to operate, manage and administer the structures. Awareness of good corporate governance is important together with a proactive approach to managing and delivery on client expectations.
- To work closely with the accounting team to ensure that the bookkeeping and accounting arising from all transactions, and in particular the investment transactions, are performed in a timely and accurate manner and provide such support and guidance as is necessary to ensure that this objective is constantly met. The relationship with the accountants must be interactive.
- Be the central point of contact and coordinate the bank account opening process for different clients and ensure that any banking changes appropriately actioned.
- To calculate and pay, on behalf of the fund and other entities, all fees and expenses payable, in accordance with the Company's agreed procedures.
- To arrange approval and payment of all invoices received, in accordance with the Company's agreed procedures.
- To ensure that each structure's cash is held in accordance with the constitutive documentation appropriate cash management policies and service level agreements.
- To arrange the timely transfer of funds including for investment purchases and distributions within the required deadlines, in accordance with the Company's agreed procedures.
- To arrange foreign exchange deals as required, in accordance with the Company's procedures.
- To reconcile bank accounts, in accordance with agreed procedures and follow up outstanding reconciling items.
- To ensure that the entities in the structure operate within their Investment Guidelines and meet their on-going statutory and regulatory requirements.
- To understand each structure allocated and monitor and that the entities in the structure are run and administered in accordance with the constitutive documentation, service level agreements and other operational memoranda.
- To maintain investor data and registers to a high standard of accuracy
- Acting as the client's contact person for legal and administrative matters, and liaising with in-house and external service providers;
- Provide assistance in the context of constituting new entities and liquidations, and also draft and review legal documentation with the help of the Managers;
- To help in the management of the billing process: issue invoices, send them to clients, and control settlement;
- To ensure that RCS extracts are up to date and reflect the entities' status;
- Escalating any issues/risks arising promptly to the Managers where appropriate;
- To assist the Managers, providing daily support as requested;
#LI-HybridQualifications
- Experience in funds administration or financial services environment;
- Understanding and technical knowledge of funds administration, Luxembourgish Law;
- Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels;
- Flexibility, energy and enthusiasm;
- Ability to work under pressure and meet deadlines;
- A solution-driven attitude to problems;
- Able to work independently and capable to prioritise tasks as appropriate;
- Good organisational skills and the ability to work methodically and accurately
- Collaborative and a team player;
- Strong IT skills;
- Fluency in English (written and orally), with any other language (French, German, Spanish) being considered as an advantage.
- We are CLIENT CENTRIC - Clients are at the centre of our world, and we're committed to providing expertise and specialist solutions to meet their most complex challenges.
- We are AMBITIOUS - We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
- We are AGILE - We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
- We are COLLABORATIVE - With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
- We are ETHICAL - We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.