Assistant Corporate Manager - Fund Services

• Competitive salary
• Hybrid Working
• Flexible working hours
• Annual Salary Review
• Pension
• Private medical insurance
• Dental plan
• Life assurance
• Luncheon Vouchers

• Assisting clients to prepare/review draft and legal documents, from A-to-Z full company life cycle with support of the supervisor
• Liaising with internal parties and also authorities, notaries, lawyers and any other external parties
• Organizing board meetings and drafting/review board minutes and resolutions with support of the supervisor
• Preparation/review of board packs, coordination of board and shareholder meetings.
• Attendance at client board meetings and preparation/review of minutes
• Provide assistance in the context of constituting new entities and liquidations, and also draft/review legal documentation
• Supervising the collection of signatures of documents and the maintenance of the files of client companies in accordance with the procedures
• Ensuring the supervision of the following-up of the day-to-day recurrent operations, client requests and attending the periodic clients' calls
• Ensuring adherence to the use of internal tools and compliance with Ocorian policies and procedures at all times and participate in their ongoing development
• Ensuring compliance with regulatory requirements
• Preparing/reviewing and filing the mandatory requisitions with the trade register
• Assisting the supervisor, providing daily support as requested

• Bachelor's degree in law/business administration (at least) and/or experience as assistant manager / any other training certifications in the legal field will be a strong advantage in your application.
• Fluency in English (written and oral), with any other language (French, German,…) being considered as an advantage
• 4-7 years of experience in the same field in Luxembourg (fund's sector, in particular in corporate matters)
• The ability to work independently and capable to prioritise tasks as appropriate
• The ability to work under a certain level pressure and meet deadlines
• Strong organisational and time management qualifications, attention to details and ability to work methodically and accurately
• Flexibility, energy and enthusiasm
• Team spirit

• Professional manner, demonstrating excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels
• Comprehensive understanding and technical knowledge of funds' administration
• Strong interest in financial services/working within a regulated environment (CSSF)
• AML knowledge will be an advantage
• Strong IT skills
• Ability to draft and review legal documents
• Ability to take responsibility for the completion of tasks while staying alert to potential issues that need to be disclosed to the supervisor
• Diligence and care in all aspects of the job, in particular with regard to client data and the maintenance of records
• Problem solving - being able to review the situation and determine an alternative course of action to achieve the desired goal

• We are CLIENT CENTRIC - Clients are at the centre of our world, and we're committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS - We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE - We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE - With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL - We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Ocorian