International Relations Officer – Cooperation Projects and UniGR

• Act as the main liaison between UNILU, the international relations counterparts at partner universities, national authorities as well as UniGR partner universities / central office
• Ensure effective project implementation by drafting, negotiating and harmonizing tailored agreements between UNILU and partner institutions to ensure consistency with established objectives and timelines
• Maintain regular communication with internal stakeholders to gather relevant data, coordinate project administration activities and ensure timely updates and shared documentation
• Organize meetings, such as steering committee and project meetings, by managing calendars, booking venues, preparing agendas and sending reminders
• Track and report on project performance
• Prepare regular reports to inform decision-making and external stakeholders, highlight trends, suggest improvements and identify opportunities for strengthening or expanding collaborations

• Assist with the onboarding of students and provide guidance to both regular and mobility students, including support with application processes and ensuring alignment with agreements
• Administer scholarship and grant agreements, including drafting contracts, processing payments or reimbursements, and ensuring timely follow-up on financial matters
• Ensure all procedures comply with institutional and funding body regulations and monitor the academic performance of scholarship holders
• Manage administrative documentation through platforms such as the student management system and MoveOn, including the preparation and signing of arrival/departure certificates and other required forms

• Organize and set up events related to UniGR in close collaboration with IRO staff members
• Promote and facilitate cooperation projects and cross-border cooperation in education and research, and facilitate networking activities
• Promote cooperation projects as well as networking and mobility opportunities for students and staff through events, presentations and campaigns (internal and external communication)

• Master’s degree in a field relevant to the position
• Several years of professional experience in international collaboration
• Knowledge of the Luxembourg higher education and research sector is considered an asset
• Experience in internationalization of Higher Education frameworks such as student mobility, student exchanges, and joint academic initiatives is considered an asset
• Fluency in English and French (written and spoken) is required. A minimum understanding of German would be an asset
• Build strong relationships and navigate effectively with diverse stakeholder groups
• Takes initiative in problem-solving discussions, offering constructive ideas and working effectively within a team to achieve common goals
• Articulate and Influential: Convey your skill in expressing ideas persuasively and making a positive impact
• The position may include travels abroad

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

• Curriculum Vitae
• Cover letter

• Contract Type: Fixed Term Contract 24 Month
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: International relations officer
• Job Reference: UOL07634

Université du Luxembourg