Student Officer – Doctoral Studies

Belval, Esch-sur-Alzette
Contrat
Temps-plein

Il y a 1 mois

The is an international research university with a distinctly multilingual and interdisciplinary character.Your roleThe main mission of the University’s Office of doctoral studies / bureau des études doctorales (BED) is to facilitate and manage - as a central service point – all administrative steps from enrollment to defence of a doctoral candidate at the University of Luxembourg. The office acts as the intermediary between the thesis supervisor, the doctoral student, the rectorate and further external and internal stakeholders.The student officer will provide operational and administrative support to the Vice Rector for Research:

Support and manage all main missions of the BED:

Provide information and advice to doctoral candidates prior to admission
Coordinate and manage necessary steps and processes in the lifecycle of a doctoral candidate: admission and enrolment process; doctoral studies progress management; graduation and diplomas
Monitor and validate the administrative completion of the doctoral studies and support the organisation in the graduation ceremony. This includes the management of a complex database
Identify and suggest solutions for and handling of non-standard situations during the doctoral candidate’s study period
Support the organisation of the degree ceremony and other events for doctoral candidates
Contribute to management of joint supervision agreements (Cotutelles): set-up and follow-up of complex agreements with partner universities, taking into account different legal and academic frameworks. This includes efficient and accurate handling of the internal contract management system to comply with University legal procedures
Interact and communicate with internal (Human Resources, Doctoral Schools in the Faculties, Rectorate, thesis supervisors) and external stakeholders (Luxembourg Research Institutes, Ministry) as well as partners (industry, academia)
Maintain records, statistics and prepare reports
Other mission according to new tasks in the team

Your profile

Bachelor’s degree or equivalent by work experience
2-4 years’ experience in a similar position, preferably in a research or academic environment
Fluency in English and French. Good knowledge of German would be a strong advantage; Luxembourgish would be an additional asset.
Excellent communication and organisational skills with attention to detail and accuracy
Proficiency with modern office software and content management systems

We offer

Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to applyApplications in English or French should include:

Curriculum Vitae
Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.General information:

Contract Type: Fixed Term Contract 12 Month
Work Hours: Full Time 40.0 Hours per Week
Location: Campus Belval
Internal Title: Student officer
Job Reference: UOL07612

Université du Luxembourg

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